New Organization Recognition

Your proposed organization must submit all documents and obtain tentative recognition by February 20, 2013 in order to be eligible for full recognition during the 2012-2013 academic year. Obtaining tentative recognition after this date will result in your approval being delayed until Fall 2013.

HOW TO CREATE AN UNDERGRADUATE ORGANIZATION

Step 1: Watch the New Student Group Workshop Online Presentation below and take the short online quiz that follows. You will learn all the basics and receive tips for getting your organization started, and will learn more about the process to become recognized. If you need an alternate arrangement to viewing these videos, please contact our office.

Step 2: Locate a full-time member of the university staff or faculty to serve as your advisor and have them join the OrgSync system. For instructions on how to do this, see Step 3. If you need assistance locating an advisor, email Quinn Emmons in the Campus Activities Office,

Step 3: Create your organization proposal in the OrgSync system. To log in, Click here , click the green bar to sign in with your Campus ID, and log in using your myNEU credentials. If you are a first time user, you will be directed to complete a profile to join OrgSync. Once completed or for returning users after logging in, click on “Browse Organizatios” at the top of the page. Once the page refreshes, you will see a tab that reads “Register an Organization.” Click here, as this is where you will complete the proposal form for your organization.

Step 4: Membership Roster. Visit the "forms" tab on this website, and complete the "Membership Roster" form. You must have at least 12 members in order to start a new group.

Step 5: Submit letter(s) of support. Depending on the classification of your organization, the author of this letter may vary, but typically are required as follows:

• Philanthropic & Community Engagement: must obtain a letter of support from the Director of Community Service, Kristen Simonelli Doggett (k.doggett@neu.edu).
• Religious& Spiritual Organizations: must obtain a letter of support from Alexander Kern, Executive Director, Center of Spirituality, Intergroup Dialogue, and Service (a.kern@neu.edu).
• Club Sports: must obtain recognition via the Campus Recreation Office. Email Jerry Foster (j.foster@neu.edu) for details regarding this process.
• Fraternity/Sorority: Please speak with Sarah Decker for more information (s.decker@neu.edu).
• International & Cultural Organizations: must obtain a letter of support from Amy Wooldridge, Senior Assistant Director of the International Students & Scholar Institute (a.wooldridge@neu.edu).
• Academic Enrichment Organizations: must obtain a letter of support from the Dean of the College (or the Dean's designee) where the group will be aligned.
• Experiential & Professional Organizations: must obtain a letter of support from the Dean of the College (or the Dean's designee) where the group will be aligned. If the organization is a chapter of a national organization, a letter of support (or charter) from the national organization will also be required.
• Advocacy & Global Impact, Competition & Skill-Based, Creative & Visual Arts, Northeastern Community Connection, Outdoor Adventure & Wellness, Performing Arts, Political Action, Print & Broadcast Media and Special Interest Organizations: Depending on the group, typically a letter from the faculty or staff member that will serve as the group advisor is acceptable, unless directed otherwise.  If the organization is a chapter of a national organization, a letter of support (or charter) from the national organization will also be required.

Step 6: Preliminary review and "Tentative Recognition". Once all previous steps are completed, your organization will be reviewed. Organizations that pass the review process will receive Tentative Recognition. More information on this status is available at the presentations mentioned above.

Step 7: Board Review and Final Presentation. Once you have obtained Tentative Recognition status, you will begin work on your group constitution with a member of the Student Involvement Board (SGA). You will also be given a date to present your group idea to the full board. 

Step 8: Recognition. The Student Involvement Board  will make the final recommendation to Campus Activities regarding your group status. Organizations that receive approval from the board will be granted recognition by Campus Activities.

HOW TO CREATE A GRADUATE ORGANIZATION

Step 1: Watch the New Student Group Workshop Online Presentation below and take the short online quiz that follows. You will learn all the basics and receive tips for getting your organization started, and will learn more about the process to become recognized. If you need an alternate arrangement to viewing these videos, please contact our office.

Step 2: Locate a full-time member of the university staff or faculty to serve as your advisor and have them join the OrgSync system. For instructions on how to do this, see Step 3. If you need assistance locating an advisor, email Quinn Emmons.

Step 3: Create your organization proposal in the OrgSync system. To log in, Click here , click the green bar to sign in with your Campus ID, and log in using your myNEU credentials. If you are a first time user, you will be directed to complete a profile to join OrgSync. Once completed or for returning users after logging in, click on “Browse Organizatios” at the top of the page. Once the page refreshes, you will see a tab that reads “Register an Organization.” Click here, as this is where you will complete the proposal form for your organization.

Step 4: Submit letter(s) of support. Depending on the classification of your organization, the author of this letter may vary. For information on who to speak with regarding your letter, please contact Quinn Emmons in Campus Activities Office. 

Step 5: Once your organization has completed steps 1-4, contact Quinn Emmons (q.emmons@neu.edu) and she will grant you access to OrgSync in order to recruit members and advertise your proposed organization on Campus Activities website. You will have one month to have at least 12 members joined to your organization on OrgSync. Once this is completed please contact Quinn to move onto the next step.

Step 6: Preliminary review and "Tentative Recognition". Once all previous steps are completed, your organization will be reviewed. Organizations that pass the review process will receive an email granting you Tentative Recognition. 

Step 7: Board Review and Final Presentation. When "Tentative Recognition" is achieved, you will begin working with the Graduate Student Government (GSG) on the writing of your constitution. In addition, you will present your idea to the GSG for their final approval.

Step 8: Recognition. If GSG recommends to Campus Activities that your organization be formally recognized, our office will notify you formally and will active your organization.  

HOW TO RESTORE AN ORGANIZATION THAT IS ARCHIVED

Organizations become archived after they have missed two registration deadlines. In many cases, a similar organizations that you are interested in may have existed in the past. If the most recent registration date for an archived group surpasses two years, the group will need to proceed through the steps highlighted above. If the most recent registration was less than two years ago, the constitution needs to be updated, and new registration materials need to be completed. For more information, please email Quinn Emmons.

ONLINE PRESENTATION AND QUIZ

To complete this training component of the recognition process, please take this quiz. Questions are based off of the content in the above video.